External Facilities Request for Sovereign Grace Fellowship

Please complete this form if you would like to request the use of the facilities for an event. Please complete and sign the request (preferably 30 days in advance). Note: Request is not finalized until approved by the Deacon Board. Specify all necessary needs, including room requirements and equipment, as well as preparation, usage, and cleanup times.

Section 1:

Contact Information:

First Name

Last Name

Email

Phone Number

Section 2:

Event Information:

Date of Event

Duration of Event (Number of Hours, Days, etc)

Times (Include expected set up and tear down time)

Will this be a recurring event?

Yes

No

Describe the event (Wedding, Baby Shower, etc...) and the expected attendance

Section 3:

For Weddings Only - Wedding Planner Information:

If your event is not a wedding, please move to Section 4.

First Name

Last Name

Email

Phone Number

Section 4:

Contact by an Elder:

I understand that before my event is approved, I may need to meet with an Elder.

I agree to meet with an Elder prior to my event being approved.

I agree.

I disagree.

Section 5:

Building Access

I need access to the building.

Yes

No

I have a key.

Yes

No

Section 6:

Rooms

How many tables and chairs are needed?

Section 7:

Equipment Needed:

There will be an additional fee per person for each A/V operator. See Fee section below.

I understand

Additional Comments:

Section 8:

General Responsibilities

Please clean up after the event, returning any used items to their proper locations. Inform the event coordinator of any supplies that need to be ordered to replenish stock levels following your event.

Acknowledgement:

I understand the responsibilities listed above.

Section 9:

Fees:

Fees for the facility rental and associated services (A/V operator fee, etc...) will be determined using a sliding scale based on occupancy. All fees will be discussed during the meeting with our event coordinator. All fees must be paid in advance before approval is final. The cleaning fee is a $300 flat fee.

Select One:

I understand

I need some clarification.

Section 10:

In Good Faith Understanding

I have read the SGF statement of faith (linked below) and certify that – to the best of my knowledge – I will not use the facilities in any way that violates the church’s religious beliefs.

Sovereign Grace Fellowship's Statement of Faith
https://sovereigngracefellowship.org/statement-of-faith

Signature

Acknowledgment of Responsibilities

I have read and agree to the attached stated requirements of Sovereign Grace Fellowship, and understand that I assume liability for property damage. I also understand that Sovereign Grace has the reserved rights to alter or terminate approval of requested usage.